Replace the Skills Spreadsheet, for Any Team
You don't have to be a charity or a public sector body to have this problem. If your team's skills live in someone's head, a spreadsheet nobody updates, or a stack of old CVs, SkillDrill fixes that.
The problem isn't unique to any one sector
Every growing team hits the same wall. You know what people were hired to do. You don't have a reliable way to know what they can actually do now, especially the skills they picked up after they joined.
The right person gets overlooked
Work gets handed out based on availability and who managers happen to remember. The best-suited person is often sitting two desks away, invisible because nobody knew what they could do.
Knowledge walks out the door
When experienced people leave, everything they knew leaves with them. Without a structured way to capture skills and experience, years of accumulated capability disappear overnight.
The spreadsheet is already out of date
The skills matrix was accurate the day it was built. Since then, people have gained qualifications, changed roles, and picked up whole new capabilities that never made it into a cell.
From someone's head to a searchable map of your whole team
SkillDrill replaces guesswork with a searchable, always up-to-date map of every skill in your organisation, built through AI conversations your people actually finish.
Find the right skills for any job, instantly
Stop asking around. Skill Explorer lets managers and team leads search the whole organisation by skill, experience, or qualification. The person you need is usually already on the payroll. Now you can find them in seconds, not weeks.
- Search by skill, not job title, to find people you didn't know had what you needed
- AI-powered skill matching ranks the most relevant people first
- Click any skill to see exactly who has it and how strong they are
- Filter by team, department, or proficiency level
Search query
"Power BI, advanced Excel, stakeholder reporting"
Operations Coordinator
11 matching skills, 3 yrs reporting
Marketing Executive
9 matching skills, dashboard builder
Customer Support Lead
7 matching skills, Excel specialist
Build a living skills map that never goes stale
A spreadsheet captures a snapshot that is outdated within weeks. SkillDrill builds a continuously updated skills inventory through natural AI conversations, capturing new qualifications, project experience, and emerging capabilities as they develop.
- Conversational AI discovers skills that forms and CVs miss entirely
- It follows up: mention project management and it asks which methodology, which tools, how many people
- Scheduled Catch-ups carry previous answers forward, so people only update what has changed
- AI organises everything into a taxonomy that makes sense for your organisation
340
Unique skills mapped
52
Avg per person
Staff every project with the best people you already have
Tell Smart Teams what a project needs. It shows you who already has the right mix of skills, flags any gaps before work starts, and suggests who could realistically fill them. Memory is no longer your resourcing tool.
- AI-recommended team composition based on real, current skills data
- Highlights capability gaps before a project starts, not halfway through it
- Plan targeted training investment based on real capability data, not guesswork
- Useful for one-off projects, ongoing team planning, and succession thinking alike
12
Skills required
10
Covered in-house
2
Gaps flagged
5 people matched to the website relaunch project
Gap identified: bid writing (2 people needed)
3 people suggested for a mentoring pathway
What you get
Everything below happens inside a single, secure platform. No plugins, no bolted-on modules, no spreadsheet exports to reconcile.
AI Conversations
A short, adaptive AI conversation instead of a form nobody finishes properly.
- 5 to 15 minutes
- No account needed
- Adapts to every answer
Skill Explorer
A searchable map of every skill across your team.
- Search by skill
- See who has it
- Filter by proficiency
Smart Teams
Instant team building for new projects, based on real data instead of who you happen to remember.
- Recommended line-ups
- Gaps flagged early
- Data-led training plans
Career Pathways
Visible career pathways that help you keep good people.
- Clear progression routes
- Matched to real skills
- Express interest
The supporting features that keep it running
The pieces that keep a skills map accurate, safe, and easy to run day to day.
Direct people to the right resources
After each conversation, SkillDrill shows relevant training links, support contacts, or next steps based on what was discussed. Configure rules to match skills, keywords, or welfare concerns to the right resources.
Keep profiles fresh automatically
Set review intervals per question set. SkillDrill reminds people when a catch-up is due and carries forward their previous answers so they only update what has changed. New skills and qualifications are captured automatically.
Never let a concern get buried
If someone raises a welfare or professional concern during a conversation, it's flagged and routed straight to a named person in your organisation. A human always decides what happens next. The system never acts on a concern by itself.
No rollout project required
Conversations run in a browser on any device. No app to install, no account for your team to create, and no training needed for anyone to take part. Send a link, and the conversation does the rest.
Get started in minutes
No lengthy implementation, no complex integrations, no IT project. SkillDrill is designed to be up and running the same morning you sign up.
Create your question set
Sign up and build your first question set, or start from a template.
Invite your team
Send it to your team. No account needed for them to take part.
Explore the results
See your first results the same day.
Answer the "who can do this?" message before the chat moves on
A request lands in Microsoft Teams or Slack: someone needs Spanish for a customer call, or Power BI for a board pack. SkillDrill works alongside the chat, not inside it. Search Skill Explorer in your browser and paste a shortlist of names back into the conversation in seconds.
See how it worksAnyone speak Spanish for a customer call at 3pm?
Skill Explorer search
"Spanish, customer calls"
Customer Support Lead
Spanish (fluent), phone support
Operations Coordinator
Spanish (conversational)
Security built for the strictest sectors, available to every team
SkillDrill is built to the standard charities, the NHS, and local government expect. Your team gets the same protection, whatever your sector.
AES-256-GCM encryption
Every organisation gets a separate encryption key. Your data is never mixed with anyone else's.
UK data residency
Your data doesn't leave the UK. GDPR compliant, ICO registered, with a full audit trail.
Your AI, your choice
Connect Anthropic, OpenAI, Azure, or self-host with Ollama for a fully air-gapped setup.
No training on your data
Your conversations are never used to train AI models. Ever. Full stop.
Looking for something more specific?
SkillDrill has dedicated pages for the sectors where the skills problem bites hardest.
Charities & Volunteer Organisations
Match volunteers to roles by skill, not availability, and keep people engaged by using what they're actually good at.
See how it works for charities
Public Sector: NHS, Councils, Emergency Services
A single, secure source of truth for staff capability, built to the standards public sector bodies expect.
See how it works for public sectorStop guessing who knows what. Retire the spreadsheet today.
Replace the skills matrix with a living, searchable map of what your team can actually do. Set up in minutes, see your first results the same day.